Session Clock
Please note the session clock at the top of the web page. If this clock runs down to 0:00, it will automatically log the user out of Scribe. The clock will restart every time the user saves the transcription.
Playing the Dictation
To play the voice file, click on the speaker icon or the Listen Link under Dictation. Click here for information on setting up and configuring your default audio player.
Demographics, Templates, Macros, Schedule, Addresses, History, and Distribution
Demographics
To type in the patient demographics or select the correct visit to populate the demographic fields, click on “Demos”. Please note the yellowing highlighting around the demographics. This reminds the user that the demographics have not been saved. Click on the “Save” button.
Templates
To select a template, click on “Templts”, select the template from the drop-down menu, and click on “Use”. Note: If you have already started typing the note and must change the template, you must copy the text that you have typed and paste it into the new template. If no templates are loaded for the dictating user, the drop down menu will read "None".
Macros
To select on a macro, insert your cursor where you want the macro to be placed, click on “Macros”, select the macro from the drop-down menu, and click on “Insert”. If no Macros are available for the dictating user, the drop down menu will be empty.
Addresses
To insert an address, place your cursor where you want the address to be placed, click on “Addrs”, select the address from the drop-down menu, and click on the information you want to insert (address, phone, etc).
Schedule and History - These functions are only available with Scribe Complete.
Auto Distribution
The Auto Distribution feature allows the user to enter an e-mail address or fax number that the doctor would like the transcription to be sent to after the MD approval process. Emails should be entered as a comma separated list. Faxes should be entered as a comma separated list of 10-digit numbers (xxx-xxx-xxxx). To access the address book for the e-mail address or fax, click on the “Email:” or “Fax”.
Note that the Physician/Dictating User is charged $0.10 for each fax page sent. Email is available at no extra cost.
Button Bar
The button bar allows quick access to the most used features in Scribe.
Close – Closes the editor and sends the user back to the queue.
Comment – Allows the user to leave comments to the Dictating User.
New – Allows the user to create a new transcription that will be linked to the current dictation. This is very helpful when dictators dictate more than one patient on one voice file.
Copy – Allows the user to create a new transcription that will be linked to the current dictation. In addition, it will copy the demographics to the new transcription.
Save – Saves the transcription and resets the session clock. The user may also use the quick keys (Ctrl+S).
Finish – Allows the user to finish the transcription. This moves the transcription and dictation from the MT queue and sends it to the MD. The user will also have the option to finish the transcription with feedback or without feedback. If the MT would like to provide feedback to the dictator, the following menu will appear. The user may select the checkboxes that apply and click “Submit”.
Transcription, Dictation, Window, Tools, and Help Drop Down Menus
Transcription
New – Allows the user to create a new transcription that will be linked to the current dictation. This is very helpful when dictators dictate more than one patient on one voice file.
New (Copy) – Allows the user to create a new transcription that will be linked to the current dictation. In addition, it will copy the demographics to the new transcription.
Close – Closes the editor and sends the user back to the queue.
Save – Saves the transcription and resets the session clock. The user may also use the quick keys (Ctrl+S).
Properties – Includes information regarding the Transcription ID, File Type, Status, Dictator, Dictated, Priority, and Due Date.
Comment – Allows the user to leave comments to the QA Staff.
Others – Displays the transcriptions ids that are linked to the current dictation.
Delete – Deletes the transcription that is currently being displayed in the editor.
Dictation
Listen – Allows the user to launch the voice player and play the voice file.
Finish – Allows the user to finish the transcription. This moves the transcription and dictation from the MT queue and sends it to the MD. The user will also have access to finish the transcription with feedback or without feedback. If the MT would like to provide feedback to the dictator, the following menu will appear. The user may select the checkboxes that apply and click “Submit”.
Label – If labels are utilized, the user may select the applicable label from the list.
Next – This will allow the user to skip this current dictation and move to the next dictation in the queue.
Window
Toggle Sidebar – This allows the user to remove the right-hand sidebar. This is how the editor will appear if the sidebar is removed.
Demographics – This will allow the user to activate the demographic side bar. Please see the demographic section above.
Templates – This will allow the user to activate the template side bar. Please see the template section above.
Macros - This will allow the user to activate the macros side bar. Please see the macros section above.
Address Book - This will allow the user to activate the address book side bar. Please see the address book section above.
Schedule and History - These functions are only available with Scribe Complete.
Distribution - This will allow the user to activate the distribution side bar. Please see the distribution section above.
Button Bar – The button bar is displayed by default in Scribe Lite.
Tools
Options
Open next dictation in queue when finished – This allows the user to move to the next dictation without closing out of the editor.
Open audio when editor loads – This allows the user to play the voice file automatically when the dictation is opened.
Display the button bar when editor loads – This allows the button bar to display automatically when the editor is loaded.
Always check for InetWord updates – This ensures that your InetWord (the application that allows your Word to load in the Scribe web page) has the latest updates.
Save using an alternate method – This allows a backup save to prevent transcription loss due to a traditional save (save button or Ctrl+S) being blocked by spyware or viruses.
Spelling & Grammar – Initiates Word’s spelling and grammar scans.
Help
Help – Allows the user to see a listing of the Hot Keys that are available on the Scribe MT Platform.
Check for Updates – This allows the user to make sure their InetWord (the application that allows your Word to load in the Scribe web page) has the latest updates.
About – This display what version InetWord, Microsoft Word, Windows NT, and Microsoft Internet Explorer.
Logging Out
Before logging out of Scribe, make sure your transcription is Saved and that you either Close the transcription or Finish the dictation to return to the queue. This will prevent your current document from being locked. Click on “Logout”.
